Purposes of use of personal information

The Group Companies will, except as notified by other methods, handle the personal information provided by you within the scope necessary for achieving the following purposes on the grounds of the performance of agreements, compliance with legal obligations, or other legitimate interests of he Group Companies or a third party (such as appropriate business execution by the Group Companies).

[Your personal information]
(name, address, phone number, email address, workplace, office address of your workplace, department you belong to, title of your job, etc.)

When personal information needs to be handled for the performance of an agreement or otherwise needs to be handled for the pursuit of legitimate interests such as appropriate business execution by MC Group or a third party:

1. Conclusion and performance of agreements, payments, and management of other transactions, as well as management of affiliates.

When personal information needs to be handled for the pursuit of legitimate interests such as appropriate business execution by MC Group or a third party:

1. Communications, notifications of officer changes, and notifications and greetings based on social customs such as sending of notebooks, calendars or greeting cards.
2. Provision of information on products or services related to transactions.
3. Investigation, analysis, research and audits concerning businesses of MC Group.
4. Preparation of statistical information, analysis of anonymized personal information, and pseudonymously processed personal information for other use by the Group Companies.
5. Information exchanges and communications with people involved in the industries/groups related to businesses of MC Group.

[Personal information on shareholders or their officers and employees]
(name, address, phone number, email address, number of shares it held, date of acquisition of shares, etc.)

When personal information needs to be handled for the pursuit of legitimate interests such as appropriate business execution by MC Group or a third party:

1. Exercise of rights and performance of obligations under the Companies Act or other related laws and regulations.
2. Shareholder management under applicable laws and regulations including preparation of shareholder-related records.
3. Implementation of measures to facilitate relationships with shareholders and provision of facilities to shareholders.

[Personal information on officers and employees of the Group Companies]
(name, date of birth, sex, address, phone number, face photo, family composition, income, property information such as account numbers or credit numbers, passport information, health insurance card information, driver’s license information, employee number, department/qualifications/title/duties of the employer, performance review, information and communication infrastructure use logs, etc.)

When personal information needs to be handled for the performance of an agreement or for the pursuit of legitimate interests such as appropriate business execution by MC Group or a third party:

1. 1. Personnel management, wage management, and activities related to training and education, expatriate employees and temporarily seconded employees, health and safety management, and welfare benefits.

When personal information needs to be handled for the pursuit of legitimate interests such as appropriate business execution by MC Group or a third party:

1. Management for the use and maintenance of information and communications infrastructure, understanding of the actual state of business based on use logs of information and communications infrastructure, and analysis activities for business improvement.
2. Other related activities necessary to enforce rules or execute business.

For detailed information regarding the businesses of the Group Companies, please refer to the "Our Business" page on the MC website or the websites, etc. of the Group Companies.

To achieve the above purposes of use, MC Group may entrust the provided personal information to its contractors. In such cases, MC Group will exercise necessary and appropriate supervision over them to ensure the security management of the entrusted personal information, etc. MC Group may provide personal information to public agencies if requested thereby pursuant to laws and regulations.

In cases such as where the provision of certain personal information to MC Group is a statutory or contractual requirement or a requirement necessary to make an agreement, the provision of the relevant personal information may be made compulsory. If the relevant personal information is not provided, MC Group may not be able to provide the product or service requested by you.

Notification of the purposes of use

If you would like to request notification of the purposes of use of the personal information you provided to MC, print out and fill in the Notification Request for Purposes of Use of Retained Personal Data, and send it to the address shown below.

Disclosure

If you would like to request the disclosure of the personal information you provided to MC, print out and fill in the Request for Retained Personal Data Disclosure, and send it to the address shown below with a copy of an identification document.

Correction, etc.

If you would like to request correction or deletion of or addition to any item of the personal information you provided to MC, print out and fill in the Request for Retained Personal Data Correction, Etc., and send it to the address shown below with a copy of an identification document.

Suspension of use, etc.

If you would like to request the suspension of use or third-party provision or deletion of the personal information you provided to MC, print out and fill in the Request for Retained Personal Data Suspension of Use, Etc., and send it to the address shown below with a copy of an identification document.

Note: When sending above documents to MC, please use a reasonable means such as registered mail so that they will not be lost (You are responsible for the postage).
If you cannot print out the formats from this site, we will send them to you. Please send a request in writing to the address shown below.
For requests to unspecified departments in MC, you may be asked to fill in separate forms as specified by MC.

Personal identification document

For some requests, MC may request the documents or other items necessary for identification to be presented to confirm that the requests have been made by the individuals subject to the requested personal information or their due agent or representative.

Please attach a copy of any of the following documents for identification of the individual to the above-mentioned forms:

We may separately request identification for the relevant individual in addition to the above in some cases.

In case of a request by an agent or representative, please send all the following documents in addition to the above-mentioned documents:

< When applying as an agent >

1. Power of attorney by the relevant individual (must contain the relationship with the agent, the reason for requiring the agent, and the name, address and phone number of the agent).
2. Registered seal certificate of the relevant individual (the power of attorney must have the registered seal impression affixed).
3. Identification of the agent (a copy of a public document such as a driver’s license).

< When applying as a legal representative^* >

1. Document to confirm the right of legal representation (a copy of health insurance card, etc.).
2. Document for identification of the legal representative (a copy of a public document, such as a driver’s license, of the legal representative).

^* Legal representative means a person having parental authority or adult guardian.

Note: If you use a driver’s license or resident record for identification, send it after making the registered domicile unreadable by blacking out or otherwise obscuring it.

The documents to be submitted for identification will be used only for the identification of the person who made the relevant request and communications related to the contents of the request. The documents will not be returned but very carefully disposed of using adequate security measures.

Method of communication

Notifications and disclosure related to your requests will be sent and made by the methods shown in the respective forms.

If it has been determined that your request will not be met, you will be notified of this along with the reason.

Period for response

We will reasonably endeavor to complete our response within the following period after receiving your request:

We will reasonably endeavor to reply to you within the above periods.

Fee

For requests for the following, please send stamps of the amount equivalent to the general registered mail postage with the application documents for each request:

1. Notification of the purposes of use.
2. Disclosure of information.

If the fee is insufficient or not enclosed, we will inform you thereof. Please note that if it is not paid within the prescribed period, the request will be treated as not having been made.

Grounds for not meeting requests

Your request may not be met in the following cases. In such cases, we will give you a notice to such effect along with the reason.

The fee will be charged as prescribed even if your request is not met.

1. If the relevant individual cannot be identified in cases such as there is a difference between the address stated in the request or application form and/or the address stated in the identification document and/or the address registered at MC.
2. If the authority of the agent or representative cannot be confirmed in case of a request by an agent or representative.
3. If the prescribed request or application form is not completed.
4. If the data subject to your request, etc. does not fall under the definition of "personal data the business holds".
5. If there is no record of third-party provision.
6. If your or a third party’s life, body, property or any other right or interests may be harmed.
7. If it may significantly hinder the proper execution of MC’s business.
8. If it may violate any other laws or regulations.
9. In other cases where it is permitted under laws and regulation related to protection of personal information.

Send to:

3-1, Marunouchi 2-Chome, Chiyoda-ku, Tokyo, 100-8086, Japan
Personal Information Inquiry Contact, IT Service Dept., Mitsubishi Corporation

Note: We do not accept requests submitted in person by visiting the address above.